Online tools and apps make productivity a breeze for employees at all levels and can even make the workplace more appealing to employees. When it comes to HR, automating workflows and tasks not only frees up your precious time, it allows employees to access the information they need to know when they need it. From remote access to a quick workday question, digital employees can navigate quickly to the info they need.
Many of these tools are easy to roll out and don’t require extensive employee training, so you can add them into your routine without slowing down. Apps to consider implementing in your workplace include:
- Online payroll systems – including online check stubs and direct deposits
- Time management software – such as PTO request forms or project management software
- Knowledge management tools – such as such as workplace command structure charts and knowledge banks or FAQs
When employees can access their information in one place, they’re less likely to hunt and peck around the website, wasting time, or to need to ask colleagues how to do something. They know where to go for HR resources, software training and scheduling. Side benefits of adding tech tools include opening up the organization to transparency and removing location-based barriers to cooperation between colleagues on different floors or in different departments.
Tools help employees work smarter by removing barriers. Collaboration is hindered when you need to call or walk upstairs to get feedback. When you can chat with a coworker or write on an internal forum, you save time. Plus, it lets you pose your question or give an answer even if the person isn’t available at that moment, giving you a kind of asynchronous communication system. If your organization relies on teamwork to push ahead, consider adding collaborative tools so that employees have more ways to engage one another. Digital resources that complement one another are easy to access and promote smarter working.
As you add tools that allow workers to access payroll, calendar and time management apps remotely, your employees may feel a closer connection to the workplace. Someone who completes a quick online form then receives immediate confirmation it was received–or, better yet, a personalized email from HR noting their time off request, within 15 minutes of receipt–will feel more cared for than the same employee who submitted a paper request and waited days. That connection allows employees who share a project vision in a digital environment to connect in person.
Intranets should be the communication hub for your business, connecting employees to the spokes at the point of need. Tools that innovate intranets promote business needs while allowing a social component that fosters closeness and collaboration. Intranets should offer organizational structure and knowledge to ground new employees and refresh veterans; they should also be responsively designed to grow with the company, not hold up change.
Complement Existing Communication
These new tools should augment workflow and business communication; they are not meant to replace existing communication options. Maintain a culture of openness by reassuring employees that your door is still open to discuss HR concerns, or holding weekly check-ins. Tech channels just offer other options that may be more convenient.
When incorporating digital tools, ask your most tech-savvy employees for recommendations of what they’d like to see. Making them your biggest ally can help get everyone on board when it comes to using these tools.